Helping LMSCs Plan
Relay 2025

Who Should Go

The theme of this year’s Relay is Coach Support & Club Development. We recommend LMSCs send volunteers who support coaches or clubs, coaches involved in team direction, and/or club owners and team admins. We also recommend sending a mix of tenured and new volunteers, with at least one long-time volunteer and one volunteer who has never participated in a USMS national-level meeting. 

Eligibility

LMSCs will be funded based on the number of attendees they're entitled, determined by 2024 membership.

• LMSC attendee entitlements for Relay 2025.

• Please complete the Relay 2025 Group Registration Form and send it to Jessica Reilly for the attendees representing your LMSC by September 19, 2025. 

Registration Fee

• $350 per attendee if submitted by September 19, 2025

• $400 per attendee if submitted after September 19, 2025

Automatic Attendees- The following national volunteer positions receive automatic attendee status, and do not count toward LMSC entitlements:

• Members of the Board of Directors;

• and all members of the LMSC Development Committee

What if attendees want to spend extra nights? Attendees may extend their trip before or after Relay at the full negotiated room rate (based on availability), and would be responsible for the additional nights at their own expense. 

What if more attendees want to come?

• An LMSC may choose to bring more participants but must fund the entire cost for additional attendees.

• Attendees may also choose to pay to participate.

• Contact Jessica Reilly for more information on total cost for additional attendees.

Hotel Reservations and Rooming

USMS will be making all hotel reservations for those attending Relay. We're asking LMSCs to make reasonable efforts to submit roommate preferences that have already confirmed they are comfortable sharing a room. If an attendee feels comfortable sharing a room and is in need of a roommate, the National Office will help assist in pairing suitable roommates.

Please complete the Relay 2025 LMSC Group Registration Form, which includes the following information, and submit to Volunteer Services for the attendees representing your LMSC:

• Full name;

• email address;

• the type of room requested (double/double or private room);

• roommate preference (if applicable);

• Check in/out dates;

• food allergies;

• other details.

Requests must be submitted by September 19, 2025 to guarantee a hotel reservation and early registration fee of $350. Requests received after this date may be subject to additional hotel fees and the registration fee amount of $400.

Expense Responsibilities

LMSC

• Relay registration fee for each attendee from the LMSC

  • $350 per attendee if submitted by September 19, 2025

  • $400 per attendee if submitted after September 19, 2025

  • USMS will bill the LMSC for the total in the monthly financial statements. Please complete the Relay 2025 LMSC Group Registration Form and send it to Jessica Reilly for the attendees representing your LMSC by September 19, 2025. 

• Airline or mileage travel cost for attendee(s) to travel to Relay

• Meals while in transit to and from Relay

• Home airport transportation or parking (the hotel is a short distance from the main terminal, so no transportation will be needed in Houston)

• Other incidentals

USMS

• ½ of hotel cost for two nights (i.e., no cost for those who share a room, but attendees who request a private room will be responsible for the balance)

• The following meals will be provided:

  • Dinner on Friday night;

  • breakfast, lunch, and dinner on Saturday;

  • and breakfast on Sunday