Introduction to the Admin Tools

Overview

The administrative tools, ESTHER, maintains a database of membership and club information since 2007, as well as reporting capabilities. ESTHER is read-only, which means membership coordinators can read data, but are unable to edit member and club data. Information is continuously updated, allowing you to see accurate information.

This video will walk you through logging into ESTHER and the admin tools dashboard.

Login

Admin volunteers will have two logins - We suggest that you bookmark the two different landing pages and if you store usernames and passwords in your browser, configure those separately as well—they will not be the same.

My USMS login (usms.org/login) because you’re a member based on your email address and password.
ESTHER login (usms.org/usmsadmin) to access admin tools based on your unique username and password.

LMSC membership coordinators are given a username and password to ESTHER, and since this role has access to our members' personal information, including birthdates, they are required to sign the USMS Confidentiality Agreement, provided by the National Office, before given access to the admin tools.

Accessibility

View member and club records that contain the following information:
- Contact Information
- Registration history
- Historical payment information
- Membership add-ons:
  - Designation coach/ALTS add-ons
  - Self-identified coach/certified official
  - Coach certifications levels
  - Swimming achievements and meet results
  - USMS service and recognition
Create reports for an entire LMSC or for specific clubs or workout groups (i.e., member reports, club or workout group contacts, RE1 file for a meet director, etc.).
Historical accounting reports showing payment details for a specified timeframe prior to April 1
Create and send emails to members or club contacts within your LMSC

We have a lot of reference material in our Guide to Local Operations, where we have specific sections for Training Videos and Tutorials and Administrative Procedures, inclusive of information, tutorials and instructions. Don't be overwhelmed; many of them are short video tutorials and most of the PDF tutorials contain lots of illustrations.

Volunteer Services is available any time for questions, email volunteer@usmastersswimming.org.