Running a Meet

Getting Started

• USMS Rule Book (see both Part 1 and Part 2)
• Creating a meet announcement and entry form
  • Template USMS Sanctioned Meet Announcement
  • Glossary and Guidance:  Template USMS Meet Announcement
    
• Labeling Relays in the Meet Information to ensure they count for USMS Top 10
• Use of the Word “Olympic” and "Paralympic" with Masters Swim Meets
• Customizable Promotional Fliers
  • USMS Pool Meet
  • USMS Open Water Event
• Sanction Application Process
• Officials
• Guidelines for Warm-Up and Warm-Down

Forms

• Waiver and Release Information
  • Requirements for U.S. Masters Swimming Liability Release
  • USMS Participant Waiver and Release (Updated 10/30/2024)
• DQ Slip (3 per page)

• Split Notification Form
• Official Relay Card
• Swimmer's Declaration of Intent for Dual-Sanctioned Meets
• Meet Observer Report Form - for recognized meets
• Deck Entry/Mail-in Form Template (USMS waiver must be included)

Records

• Application for USMS and/or World Record (updated 11/6/2024 - submitting world records is now 30 days)  
• Pool Length Form and Measurement Procedures
  • When to Measure Pools
  • List of measured pools by state
• Refer to the Top 10 and Records and Tabulation section for more details

Insurance

• USMS Insurance Guidelines for Workouts and Sanctioned Events
• Incident Report (Report of Occurrence)
• Certificates of Liability Insurance: Proof of Insurance for USMS Clubs and Events
  • Online certificate request form
• Waiver and Release Information
  • Requirements for U.S. Masters Swimming Liability Release
  • USMS Participant Waiver and Release (Updated 10/30/2024)